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Procurement Management

Procurement is the purchase of goods or services for businesses to trade. The goods could be raw materials or finished goods and could be purchased from international suppliers or local vendors and could happen either at the warehouse or in retail stores. Hence it is important to have a simple to use purchase management system in the ERP to keep track of all goods and services that were bought and the payables due to the receipts.

Simple Vendor Management with bulk options

Simply add and update vendors/ suppliers in the ERP inventory system by adding vendors and their terms one by one or in bulk. The bulk Excel import of vendors is particularly useful when setting up the system for the first time. Navigate vendor relationships with our Retail Purchase Management system.

Simple Vendor Management with bulk options
Scan barcodes and automate PO to GRN to PI and GRT Transactions

Scan barcodes and automate PO to GRN to PI and GRT Transactions

From Purchase Orders to Goods Receipt Notes and Purchase Invoices, every step is meticulously recorded, ensuring transparent and efficient stock management. You can scan barcodes at every screen and also import Excel files or search and add items. Moving from purchase orders to goods receipt notes the system allows only items in the PO and has tolerances for excess and short quantities in the receipts. It also has the option to set delivery dates and give purchase rates, taxes and discounts in the purchase order. All the information from the receipt automatically flows to the purchase invoice where other financial charges could be added as per the invoice. Goods return is a simple process of automatically selecting any goods receipt and setting off the items in the receipt.

Ensure Profits with Procurement Margin Rules

Maximize profitability with our intelligent margin rule setup, a crucial aspect of retail purchase management. Customize your procurement strategy for each vendor, ensuring optimal returns within our Retail ERP framework. If the stipulated margins are being violated during receipts, the system will automatically stop the purchase.

Ensure Profits with Procurement Margin Rules
Simplify Regular Purchases with Price Charts

Simplify Regular Purchases with Price Charts

As retail is a very dynamic business with new items getting added almost daily, it is important to have a flexible product hierarchy structure with unlimited options to add and categorize new items. Ginesys ERP offers a three-level product hierarchy for efficient maintenance of item records. This hierarchy encompasses Divisions at the top level, followed by Sections, and finally Departments at the lowest level. These collectively form an 'Article' which can be linked to various Items.  

Control Vendor Shipments to Warehouses with Assignments

Efficiently manage multi-site operations within our Retail ERP system. Assign vendors to specific organization sites for enhanced procurement coordination allowing certain vendors to ship only to certain sites.

Control Vendor Shipments to Warehouses with Assignments
Easily Track Regular Invoice Overheads

Easily Track Regular Invoice Overheads

No purchase invoice is just purchase rate times quantity. Every invoice has deductions and additions due to discounts and taxes and the method of calculation varies from business to business and as per the taxation norms. Maintain financial accuracy with our robust invoice overhead management within the Retail ERP. Keep your procurement costs in check and ensure precise financial reporting, essential in retail stock management.

Manage Service Orders and PI

Create service orders for services like logistics, rents and accounting services with a timeline of deliveries of each service schedule. Once the services are delivered you can create service invoices for the tasks which have been delivered.

Manage Service Orders and PI
Accurately Track Net Cost of Imported Goods

Accurately Track Net Cost of Imported Goods

Imported goods usually attract extra costs like handling, insurance, taxes and custom duties. These charges can be given in the purchase order and adjusted to reflect the actual cost during the invoicing process. You can also mention the currency of the purchase order and enter the exchange rate value at the time of receiving the goods to arrive at the cost in your local currency.

Integrate Purchase Supply Chain with Vendor Management Integration

Get Vendors onboarded, review their merchandise, create purchase orders and approve dispatches from vendors in integrated supply chain systems like Supplymint. This means that the vendor management system pulls all the relevant information from Ginesys ERP and pushes inventory updates back to the ERP to create a purchase order in the ERP.

Integrate Purchase Supply Chain with Vendor Management Integration

Conclusion

Ginesys Procurement Management is a key module for retail, wholesale and D2C businesses who are looking to scale and grow their business. Procurement management brings in elements of control and transparency to the purchasing process and ensures all purchases are meticulously maintained.

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