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Leveraging APIs to Effectively Integrate Modern Retail Software


Leveraging APIs to Effectively Integrate Modern Retail Software
Leveraging APIs to Effectively Integrate Modern Retail Software
May 3, 2024


Businesses across sectors have long been invested in fostering quick and seamless brand experience. An uninterrupted customer experience (CX) means that when buyers go to a brand’s social media page, they should be able to download the app or go to relevant pages on e-commerce platforms to make an immediate purchase. This form of CX becomes particularly relevant for buyers today who are busier than ever and are increasingly seeking faster and more convenient shopping options.

Similarly, it is for CX that brands are leveraging end-to-end digitization of the retail workflow to achieve smooth retail management. For every task to be digitized, a specialized tool is required. Each of these tools needs to be able to function in collaboration with the other so that every workflow in the business process is complete.

It is evident that for the modern retail industry to run smoothly, software-to-software connection is paramount. Therefore, an Application Programming Interface or API, being the enabler of communication between software, is integral to retail success.

In this blog, we will explore the impact APIs have on the retail sector and how Ginesys One, which is a comprehensive retail management suite uses APIs to ensure a smooth retail experience.

Even before APIs came into the picture, software integrations would happen. This was usually done via building of custom integration logic that would either map database structures or rely on file exchanges or rely on a common handshaking protocol like FTP does. Challenges in the database –based or file-based integration method are:

  1. Maintenance challenge: Difficult to maintain due to the common table assumptions / file assumptions breaking with any updates to the software
  2. Modernization challenge: Can lead to difficulty in evolution of each of the software due to legacy assumptions in the integration code
  3. Upgrade challenge: Updating software and integration code becomes a very costly proposition
  4. Scalability challenge: Can easily lead to choking of the applications via too many custom integration uploads in bulk being carried out.
  5. Scalability challenge: Can easily lead to choking of the applications via too many custom integration uploads in bulk being carried out.



Do your retail tech tools communicate smoothly?




APIs are Revolutionizing Retail and E-commerce

Be it today or a few decades ago when businesses were not online, consistent brand experience has been a long-standing retail effort, especially if the brand operates in a franchise model. However, methods of delivering good CX is no longer the same since businesses have expanded their presence beyond the brick-and-mortar model. This is why, they are using various software applications that need to work with each other via APIs. With omnichannel sales, businesses can not only explore new avenues to market their products but also reach different demographics in an efficient way: omnichannel retail is a swift way to generate revenue and scale one’s business.

Growth planning is an essential aspect of business. APIs allow different retail management tools to be updated in real-time and function as per the inventory and the orders placed. Thus, as companies can track the demand for items in the inventory, they can efficiently fulfil orders by preventing cancellations due to stockouts and planning last-mile deliveries. It goes without saying that timely order fulfilment boosts customer satisfaction.

Information such as the popularity of items, website traffic, and sales performance of franchisees is important for growth forecasting. In this regard APIs are not so useful. For this bulk data exchange is usually done via a file exchange, or via an ETL mechanism. By crunching data, businesses can make informed decisions promptly. These decisions include actions such as pricing strategies and launching targeted marketing campaigns as per inputs from website or social media traffic. Such a data-driven approach to business is a must if a brand wants to capitalize on emerging trends and opportunities and stay ahead of the curve.

APIs connect disparate systems and streamline processes via an effortless exchange of data and functionality between e-commerce platforms, payment gateways, shipping providers, inventory management systems, and other essential components of a retail management suite. An integrated retail system eliminates silos, reduces manual intervention, and enhances operational efficiency, resulting in cost-saving and improved accuracy.

Using APIs in Key Components of Modern Retail Management

Here are some pointers that demonstrate how APIs are vital for retail software to connect efficiently with other tools and function at peak efficiency:

Inventory Management and Point-of-Sale (POS) Systems: POS is the last mile between a purchase being made and the inventory. Enabling the tool to function at its optimum capacity, APIs play a major role in POS software. Let’s consider the scenario of an order which is placed from an e-commerce website and the fulfilment location is a retail store. The POS of the store needs to sync live changes to the inventory levels in the store. This happens via webhooks and APIs. For the sale to be closed / booked, the ecommerce order management systems must be integrated into the brand’s central retail management software controlling the POS.

Customer Relationship Management (CRM) Software: Personalized Customer Experience (CX) is a top priority in the retail industry as it shows that the brand cares about the customers and wants to cater to their needs. POS software often is integrated with CRM tools, allowing the business to retain the transaction history of each customer and process it in a granular manner. Based on the consumption pattern of the buyers, targeted purchases can be suggested via SMS and e-mail campaigns. Moreover, CRMs also come with loyalty programs, enabling retailers to provide attractive discounts. 



Is your retail tech suite following the API best practices?



E-commerce Platforms: Integrating different marketplaces into a single platform, which is an OMS tool, is a game-changer. Without this integration that APIs ensure, brands will not be able to keep track of orders which keep flowing in, especially as e-commerce is increasingly becoming one of the most popular shopping methods.

Payment Gateways: Diversity in payment methods shows that brands welcome a wide range of audiences who like to make purchases via diverse mediums. APIs serve as a must-have part of retail technology as they link POS software with different kinds of payment gateways, thus accommodating varied payment preferences.

Those who are looking for solutions to take their retail success to the next level should note that among the host of retail management solutions in the market, Ginesys offers some of the most well-known tools. These tools are part of the company’s holistic retail management suite, Ginesys One. In the next section of the blog, let’s explore how APIs form the backbone of the complex retail functions performed by the solutions in Ginesys One.

API Integrations in Ginesys One

As a comprehensive retail management suite, Ginesys One offers robust POS and ERP with warehouse and inventory management and production management. Supporting accurate, fast, and compliant billing, the POS comes with barcoding abilities and our very own GST software, EaseMyGST. On the other hand, Ginesys Cloud BI works in sync with the ERP, crunching enterprise data in real-time.

Ginesys OMS seamlessly integrates inventory with online marketplaces, enabling real-time sales and efficient stock management. Compatible with various payment options, it caters to diverse client needs. Ginesys OMS prioritizes quick order fulfilment by intelligently selecting warehouses and instantly reserving stock upon order placement. Additionally, it streamlines the return tracking and shipping process via integration with logistics aggregators, enhancing overall efficiency in e-commerce operations.

Ginesys One also enables replenishment planning and supply chain management by integrating supply chain software with Ginesys ERP. Similarly, Ginesys POS is connected to several CRM platforms and loyalty providers. What makes these different software's communicate without any hitch is that we equip our retail suite with an excellent array of APIs.

Final Thoughts

Powered by APIs, retailers can:

  1. Explore new sales channels and witness quick revenue growth and brand presence by upscaling
  2. Implement real-time monitoring of business process and take immediate data-driven actions
  3. Have a solid presence across online marketplaces
  4. Accept payment from different payment gateways
  5. Integrate different retail management tools and overcome data silos and operational inefficiencies that are characteristic of fragmented systems

Want to know more? Book a demo today!